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Spotlight PEPPOL BIS Billing 3.0 The EU e-invoicing mandate is here — France Sept 2026, Belgium Jan 2026, Germany 2025.

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X12 567 — Contract Completion Status

The 567 transmits the progress status of a US federal contract — physically complete, financially complete, closed — from a contracting officer to Treasury, GAO, or an administrative partner.

Purpose

The 567 documents contract completion milestones in the federal acquisition ecosystem: physically complete (delivery done), financially complete (payments made), administratively complete (close-out done). It carries contract number, status, milestone date, cumulative value.

It feeds contract close-out systems (PCR, IGCE, Procurement Closeout System) and triggers the 568 (Contract Payment Management Report). Acknowledged by 997.

Envelope structure

The 567 travels within the three X12 envelope levels (ISA/IEA, GS/GE with functional group CY, and ST/SE). Didactic example in release 004010:

x12 example-567.x12 
ISA*00*          *00*          *ZZ*CONTRACTOFFICR*ZZ*USTREASURY     *260515*0900*U*00401*000000567*0*P*>~
GS*CY*CONTRACTOFFICR*USTREASURY*20260515*0900*1*X*004010~
ST*567*0001~
BGN*00*COMP-CT-W912DY-0099*20260515~
N1*BY*US ARMY CORPS OF ENGINEERS*24*EIN-USACE~
N1*SE*ACME CONSTRUCTION*24*EIN-ACME~
REF*ZZ*CONTRACT-W912DY26C0099~
DTM*090*20260515~
MSG*PHYSICALLY-COMPLETE~
AMT*ZZ*4250000.00~
SE*9*0001~
GE*1*1~
IEA*1*000000567~

Common segments

  • Header — ST, BGN.
  • Agency / Contractor — N1*BY (Buyer / contracting agency), N1*SE (Seller / contractor).
  • Contract — REF*ZZ (contract number).
  • Status — DTM*090 (milestone date), MSG (PHYSICALLY-COMPLETE, FINANCIALLY-COMPLETE, CLOSED), AMT*ZZ (cumulative value).
  • Summary — SE.

Common pitfalls

  • FAR close-out periods: a fixed-price contract > $750K has 6 months for close-out, cost-reimbursement 36 months. The 567 must fire within the window.
  • MOCAS legacy: for DCMA-administered contracts, the 567 feeds MOCAS — a wrong contract number breaks MOCAS and blocks future payments.
  • Status sequence: jumping directly to "closed" without prior "financially complete" is a FAR error — respect the sequence.

Documentation

The code 567 and the name Contract Completion Status are public and listed on x12.org/products/transaction-sets. The complete structure of loops, qualifiers and code lists is distributed by DISA via the proprietary Implementation Guides (TR3). ediverse.io covers only public concepts, the envelope and didactic examples.