ORDRSP

Purchase Order Response. The EDIFACT message by which a supplier acknowledges, modifies or rejects a received order.

Definition

The ORDRSP message, per UN/EDIFACT D.96A, lets a supplier "respond to an order received from a buyer, in part or in whole, line by line". Three business functions:

1. Confirmation (BGM 231 + 4343 AP): everything is accepted as is.
2. Confirmation with changes: reduced quantity, postponed date, item substitution — flagged line by line.
3. Rejection (BGM 231 + 4343 RE): the order is not fulfilled.

Origin

ORDRSP appeared in early-1990s EDIFACT directories as the contractual acceptance of the order. Directory D.96A archives the specification dated 27 November 1995. Most GS1 EANCOM integrations make ORDRSP a mandatory step before any DESADV.

Example in context

The supplier confirms the order but flags a stockout on line 3 and proposes a substitute. See the full message page: ORDRSP D.96A.

Related terms

• ORDERS — the order being answered.
• DESADV — the despatch advice that follows acceptance.
• CONTRL — the syntactic acknowledgment that precedes ORDRSP.
• RFF — the segment carrying the order reference.