INVOIC

Invoice Message. The EDIFACT invoice — functionally equivalent to a paper or PDF invoice, but machine-readable and traceable.

Definition

The INVOIC message, per UN/EDIFACT D.96A, is "designed to transmit details of an invoice, a credit or debit note, for goods or services delivered". It carries:

1. Invoice number (BGM), dates (DTM 137 issue, 35 delivery, 13 due date).
2. Parties (NAD): seller, buyer, bill-to, ship-to.
3. References (RFF): purchase order, despatch note, contract.
4. Lines (LIN, QTY, PRI, MOA, TAX): per invoiced item.
5. Totals (MOA 79 net, 124 VAT, 86 gross), payment terms (PAI, PAT).

Origin

INVOIC is one of the three founding messages of UN/EDIFACT version 1 published in 1987. Directory D.96A archives the specification dated 27 November 1995. INVOIC also underpins the European EN 16931 standard for electronic invoicing (Core Invoice), implemented in France via the Factur-X / PEPPOL mandate.

Example in context

The supplier invoices the goods delivered the previous week. Full message page: INVOIC D.96A.

Related terms

• ORDERS — the source order.
• DESADV — the reference despatch advice.
• TAX — the segment carrying VAT.
• MOA — monetary amounts.